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Mobile is increasingly becoming an integral part of digital transformations. According to Xerox, by 2020, mobile workers will make up the majority of the workforce. More and more businesses are deciding that mobile printing is right for them and their employees - but is it right for you?
Businesses are continuing to look to the cloud as a way to "create new insights, mobile workplaces, increased performance and lower costs", and mobile printing is a crucial part of that process.
74% of tech CFOs report that cloud computing will have the most measurable impact on their business.
Cloud-based systems and mobile employees should streamline your business while reducing costs. Staff can check email from their smartphones, download a company document from anyplace with network connection, and join conference calls from around the globe.
It's only logical that printing needs should no longer only be accommodated in the physical office. Employees with the flexibility to work from anywhere need access to printing, from any device, in any location, to any printer. Providing an agile document workflow with no bottlenecks around printing empowers your employees to respond faster and keep processes moving. This flexibility makes for happier and more productive staff and customers.
“Mobility has become synonymous with productivity both inside and outside the workplace.” - Brian Bassett, IDC research analyst
Organizations should be making plans now, if they haven't already, to integrate mobile printing into their existing workflows and processes. Printing is a part of that larger mobile, cloud-based picture, moving from static documents to living information vital to companies and customers. Are you ready for the change?
Think mobile printing isn't a good fit or isn't technically possible? Think again. Here are some things to think about if you think mobile printing is out of reach:
Chances are, your employees are already using their smartphones to check emails, log into a conference call, collaborate with a colleague, or access a work document. It's good for business when employees can work from anywhere and respond to customer needs on the go. Take a look at how your employees already work. By understanding their workflow, you can find inefficiencies and take printing into account in your mobile strategy going forward.
It's the digital age, and documents are being redefined. Many paper documents are being partially replaced by online forms. Solutions like DocuSign allow customers and employees to "electronically sign, prepare, act on, and manage agreements". Oftentimes it's common to fill out a document online, print it out for a wet signature, and then scanned into a computer system. At some point in both of these processes, a physical copy is still created and essential. It's imperative your plans take into consideration printing for these situations to prevent workflow issues down the line.
It's OK if you still have some questions and concerns around mobile printing. Taking your company through a digital transformation is a big change, and making mobile printing a possibility can seem daunting. Considerations include:
Convenience and productivity are great benefits of mobile and remote users, both for them and their employers. But what about IT and legal concerns around security and control? An enterprise mobile printing solution takes all of these factors into account, and sets you up for success. Security and administration are not secondary to access and flexibility, they are all of equal importance. You don't have to sacrifice one to get the other.
There are over 8 billion mobile devices around the world, bringing with them a huge opportunity for organizations to harness the power and join the mobile revolution. However, with those opportunities come big challenges. The good news is, you don't have to enter into the world of mobile printing alone. Managed Print Services partners and third-party software are around to help you navigate the changing landscape of how your users work and print remotely.
Mobile printing, along with the cloud technology it's based on, are possible for anyone with access to the internet and the right network configuration. If you agree with the following statements, you are ready to unleash the power of mobile printing!
With mobile employees making up a large portion of the workforce, if your workforce is mobile, it makes sense that their business printing should be mobile, too. Standardize your on-the-go printing policy to keep the printing experience seamless between the office and off-site.
When your employees know they can print from anywhere, it cuts down on the "let me print this just in case" mentality. Wear and tear of office printers is reduced, and your team is secure knowing hardcopy documents will never be an issue again.
Today's printers are more "workplace assistants" than ever before. If your company has already invested in smart printers, don't let the functionality go to waste. Bring together your print and digital workflows to make them work for you.
There are many benefits to adding mobile printing to your company's digital transformation. Increased flexibility and efficiency, improved customer service, cost savings, and accessibility and convenience. No matter the stage of mobile-readiness you are currently at, Tricerat's team of printing experts can help you navigate your options and lay the best foundation possible for your IT environment.