Remote Scanning Management

Businesses today must be able to scan reliably and efficiently without unnecessary interruption or tedious slowdowns. Remote access to the workplace has become a growing trend, and organizations are becoming increasingly dependent on remote scanning to speed up their workflow.

Remote scanning can make life easier for organizations by removing physical storage needs, expediting data back up, and increasing the accessibility and shareability of documents.

Benefits

Scanning can provide greater accessibility to your files and documents from remote locations outside of the office as well as within the office. Whether an end user is looking for critical files, or needs access to documents from a remote office, remote scanning can make it simple to access documents from anywhere.

Sharing files and documents between staff members, remote offices, and customers can also be done with ease, without the unnecessary hassle and wasted man-hours of tracking down paper files.

Businesses can have peace of mind regarding the security of their documents with storage of back-up copies of files that need to be stored and/or retained after being closed. Data loss from theft or natural disaster can be minimized and less physical storage space is required.

Remote Scanning Problems

But the fact is that there can be just as many problems with scanning as there are problems solved. Limitations of TWAIN (different drivers can have different UI dialogs) along with unsupported scanners and applications can hinder your organization’s scanning productivity.

Complex scanner drivers pose a critical pain as each scanner will have a specific driver with advanced features, which are not always available in the remote environment and can require time consuming workarounds.

Bandwidth has also become a common concern when scanning large files that are transmitted across a network from the client device to the remote application. Transmitting such large files results in reduced network speed and inefficient bandwidth utilization.

Many remote scanning solutions in the ICA and RDP environment also allow for users to see scanners in their session as well as those connected to other client devices. This configuration poses a possible security problem where users could unintentionally see a confidential document or choose the wrong scanner. This results in confused users, frustrated administrators, and can impede on the overall success of your business.

Remote Scanning Solutions

Simplify Scanning can help alleviate these issues by using a universal “virtual” driver on a ICA or RDP remote connection. Your local scanners can be seamlessly virtualized on the server or virtual desktop at minimal upstart costs and through a simple installation process.

The remote scanning technology also speeds up scanning across the network without sacrificing your image quality or bandwidth. Your systems administrator will also save some time by eliminating the need to manage multiple scanner drivers.