Proximity Printing

Printing just needs to work.  For users that find themselves accessing various PCs throughout the office, using their laptop for remote printing, or in other situations where they print to multiple locations, difficulties can sometimes arise.  This page discusses proximity printing and "follow me printing" and sheds some light on how to resolve the frustration that is commonly associated with this common business task.

Printing Just Needs To Work

Printing can be a mundane part of business that affects most people in the workplace. Though it may not be an exciting part of the day-to-day routine, it is an important component that needs to run seamlessly. Yet the majority of businesses face printing problems and inconveniences every day.

In addition, these issues are only exacerbated when the organization grows and becomes more complex. No longer is a single printer adequate in accommodating every worker. Multiple printers spread throughout several floors are now necessary, with numerous user groups utilizing them throughout the day from varying locations.

Who “Follow Me” Printing Applies To      

Regardless of whether you have an office with a PC or operate from a portable laptop, you need your documents to print out wherever you are at the moment. However, your profile’s printer preferences are set to print only from your office or assigned area. You may run back to your office or opt not to print at all just to avoid the hassle. Believe it or not, there is an easy way of handling even the most chaotic printing scenario.  Some call it follow me printing.

It’s possible to assign printers to users, but maintaining a smooth, well-managed print environment for an intricate workspace can be a daunting challenge. Rather than stress yourself over the seemingly simple act of printing, proximity printing might be a helpful addition to your set of desktop management tools.

How Proximity Printing Works

Third party software solutions provide two methods you can choose from when implementing proximity printing.

Assign Printers to Machines, Not Users — This method allows you to assign a printer to a specific machine, regardless of who’s logged on. This ensures that your document will always be printed to your nearest location.

Assign IP Addresses — This technique accomplishes printing by way of a network assigning IP addresses to individual machines such as laptops. In doing this, you can carry your mobile device to any location and print as long as you are within certain designated IP ranges.

Both methods of applying proximity printing are useful when you have users that need to print in various places from personal or business machines, locally or remotely.

Tricerat’s Simplify Printing Accommodates Both Methods

Tricerat offers Simplify Printing, a comprehensive print management solution that is uniquely flexible in that it can assign printers to machines and via IP addresses. Not only does Simplify Printing offer both “follow me” printing approaches, if you are accustomed to assigning printers via the Active Directory, this intelligent software pulls directly from the AD. This provides you with all the necessary data to assign printers to any OU you choose, all from one console. Who thought this task could actually be easy?

Want to find out more about how you can transform your chaotic print hazard into a print haven?  Learn more about Simplify Printing.